Process · Med-spa funding
From the 2-minute intake to funded.
Six stages, one submission. Read what happens between sending the intake form and money landing in your operating account — how the desk sizes the file, why the three products route to the three situations owners actually face, and where the private document inbox lives.
In this page
8 steps · ~5 minStep 01 · Intake
Spend two minutes on the single form.
The intake captures the clinic, the modality, and the situation — whether a new Cynosure or Sciton device is on the floor plan, a Q1 package pre-fund ask, or a leasehold plumbing-and-electrical build-out. One submission opens three coordinated tickets inside the desk, so a single owner conversation can become a routed read across equipment financing, MCA, and SBA 504 at the same time.
Step 02 · Desk review
A same-business-day first pass.
The underwriting desk reads the file within one business day. We size against device class (lasers, RF / microneedling, body contouring, hydrafacial-class platforms, PRP systems), service mix, monthly run-rate, and the seasonality the practice actually runs — Q1 membership rebooks, August trough, the package-paydown cadence that a small-business scorecard cannot see. That produces a routing read, not a no-offer.
What the desk reads
Device depreciation against its useful life, not against a generic credit pull.
Seasonality modelled
Q1 peak, August trough, and package-paydown cadence — the calendar the practice actually runs.
What comes back
A routing read across the three products, plus a funded-path estimate against the terms below.
Step 03 · Product match
One file routes to one of three products.
The desk picks the product that fits the actual reason the device or the spend is on the floor plan. The three below cover almost every intake file, and they ship on the same coordinated-ticket structure — a single file can route across more than one when a build-out plus a new device arrive together.
Path 01
Equipment financing
When the asset itself is the deal. $25k–$500k ticket, 24–72 month terms, installation and training folded into the financed amount. Underwritten against the device class, not a swap-the-funnel credit pull.
Read the device categories →Path 02
MCA · working capital
When the cash gap is the deal. Pre-fund Q1 membership packages, consumable inventory, or fill a 60-day inflow-outflow gap between the rebook window and the supplier remittance. Factor rate sized against Q1 peak and August trough.
MCA objections answered →Path 03
SBA 504 · leasehold
When the build-out is the deal. Plumbing for the laser water loop, dedicated electrical for the new device, the consultation suite that closes higher-ticket packages, the storefront that the new location needs. 10% owner equity, 25-year real-estate term behind it.
SBA 504 specifics →Step 07 · Days-to-term-sheet
Days-to-term-sheet, side by side.
The honest answer to “how long until I see a term sheet” depends on which of the three products the desk routed to. Equipment financing and MCA both land inside a week — on a funded file that’s already cleared the desk first pass. SBA 504 is the long-form path the desk runs in parallel across the bank senior piece and the CDC; its honest window is 30–60 business days to a term sheet and 6–12 weeks to funded.
Horizon · Term sheet 1–3 BD · funded same week
Day 0
Day 0
Submit intake
Owner submits the 2-minute intake with device class, ticket, term estimate, vendor invoice. Behind the scenes the desk opens one ticket for equipment, pre-tagged against the device category.
Day 1
Day 1
Desk first-pass (BD)
Vertical underwrite on device class, ownership timeline, and monthly run-rate. The desk returns a routing read: which of the 15+ equipment lenders on the roster the device and ticket size fit, plus the soft-cost-inclusion estimate.
Day 1–3
Day 1–3
Term sheet back
Lender-side issuer on the roster returns a term sheet sized to the device useful-life — 24–72 month term band, installment schedule, factor/APR band, prepayment language. Read it through the /status link with the CPA.
Day 3–7
Day 3–7
Sign + fund
E-sign the lease schedule + ACH remittance authorization back through /status. Lender initiates ACH on the funded amount; money lands in the operating account inside the same week. Installation and training folded into the financed amount.
Step 08 · What the owner signs
What the owner signs, and when.
Every product signs a different bundle of documents at a different moment in the lifecycle. The three cards below line up what the owner touches — the lease schedule and ACH remittance authorization for equipment, the merchant agreement and factor-rate sheet for MCA, the CDC debenture note and 504 mortgage docs for SBA 504. All uploads happen through the private /status link — no DocuSign account, no separate vendor login.
Asset-secured · funded same week
Equipment financing
Lightest document bundle of the three. Asset-secured against the device itself, so the desk and the lender need only what proves ownership of the unit and the bank flow to fund and remit.
- Vendor invoicePre-fund · in /status intake
- Lease schedule + payment authorizationAt term-sheet sign
- ACH remittance authorizationAt term-sheet sign
- Business entity paperwork (LLC / corp)Pre-fund · one-time
- Bank-piece trousseau (3–6 months statements)Pre-fund · in /status
Funded by ACH to the operating account on file. Installment auto-debits against the same authorized ACH. Renewal / refi is a one-click conversation when the term ends.
Card-volume sized · funded 1–3 BD
MCA · working capital
No collateral on the asset side — the MCA sits behind the practice card receipts — so the desk and the funder want bank volume, not a balance sheet. Document bundle is medium-light and funds the fastest.
- Merchant agreement (factor rate + holdback)At term-sheet sign
- ACH remittance authorizationAt term-sheet sign
- Bank-piece trousseau (3–6 months statements)Pre-fund · in /status
- Card-processor statements (last 4–6 months)Pre-fund · in /status
- Business entity paperwork (LLC / corp)Pre-fund · one-time
Funded by wire to the operating account on file. Remittance auto-debits a fixed percent of daily card receipts against the same authorized ACH — sized to the factor rate and the practice monthly run-rate.
Long-dated 10/25 · funded 6–12 weeks
SBA 504 · leasehold
Heaviest document bundle of the three — the CDC debenture sale plus the bank senior piece have a long-form underwriting track. Everything the CDC needs ships through /status, and the bank-piece trousseau runs in parallel.
- Lease agreement or purchase contractPre-fund · in /status
- Project cost breakdown (leasehold + soft costs)Pre-fund · in /status
- 10% owner equity injection proofPre-closing · in /status
- Bank-piece trousseau (3–6 months statements)Pre-fund · in /status
- Business + personal financials (3 yrs)Pre-fund · in /status
- CDC debenture note + 504 mortgage docsAt closing
- ACH remittance authorizationAt closing
Funded in stages against the build-out milestones. First advance covers senior bank + ~50% of the CDC piece + the 10% injection; second CDC advance lands 9–12 months later as the leasehold bills out.
Step 04 · Documents
Your private /status link is the inbox.
After intake, the confirmation email contains a private /status URL with a signed token. That one address is where every document for this deal uploads — device invoices, bank statements, lease agreements, entity paperwork, and ACH bank info for funding. It is the document inbox for the lifetime of the file.
Your status link is private — sharing it exposes your deal details to whoever you give it to.
Step 05 · Term sheet
Review the line items, then sign.
Once the file is read, the desk sends a term sheet with the five line items every owner reads side-by-side: ticket size, term length, the factor rate or APR band, the collateral position, and the prepayment language. Most owners read the term sheet once with their CPA, then e-sign back through the same /status link — no DocuSign account, no separate vendor login.
Ticket
The amount funded into your operating account.
Term
Months across which the obligation amortises.
Factor / APR
Total cost-of-capital band the desk sized to.
Collateral
Asset position behind the obligation.
Prepay
What pays off early looks like, in plain language.
Step 06 · Funded
Money in the operating account.
On signing, the lender initiates ACH to the business operating account on file. Timing varies by product — equipment financing often same-week, SBA 504 stages against the build-out milestones, MCA funds once the term sheet is countersigned. When the term ends, the renew / refi path is one click away.
Step 09 · Objections answered before you submit
Five underwriting objections, answered before you send the intake.
The objections that pause a med-spa owner before clicking apply — answered in the same desk vocabulary used above, so a hesitant reader can resolve them inline and walk the file to the desk without leaving the page.
Send the file to the desk
One short form. Three coordinated tickets.
Tell us the clinic, the modality, and the situation. We respond inside one business day with a routing read and a funded-path estimate against the six stages you just read.
Independent vertical-credit desk · MedGuild Capitalis not a lender. Stage descriptions above are illustrative of the desk’s typical process flow — not an offer to fund, not a guarantee of timeline, and not a comment on any applicant’s specific file.